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7 Real-Life & Useful Productivity Hacks for Online Small Business Owners

In a world where everything happens quickly, it is important to keep track of things. You have to send emails, attend meetings, and the last thing you have to do is keep your to-do list bigger than you saw it this morning.

It all boils down to productivity.

When you’re not productive, you’re just dealing with an endless to-do list that never seems to end. But with the right apps, tools, and tips, you can end the day with a job well done and a note of tasks that ultimately got done.

Today I’m going to show you seven real and useful productivity hacks and tools for small business owners.

Productivity Hack # 1: Use a Time Management App

How many times have you worked on a project to see the time gone by and half the day is over. If you are not too careful when planning a task, you can manage your time enormously. People often underestimate the time it takes to implement projects, especially if they are not familiar with the work that needs to be done.

Knowing how long a task takes can help you plan your day more effectively by blocking times, adding buffers, and giving customers reasonable deadlines.

To help, you can use a time management app like Toggl. This is a personal favorite of mine that allows you to keep track of time spent on tasks and add entries manually. Keep your entries organized by team, customer, project or day. Add notes to the description so that you can remember what you did later.

Productivity Hack # 2: Pick a Work Only Place

Like it or not, where your work affects how productive you are for the day. Science Direct found that employees who are happier with the physical environment are more likely to get better results. This applies to freelancers, entrepreneurs and remote workers.

Hence, it is important to choose a point or section in your home or office that should make you even more productive. For example:

  • Don’t eat your lunch at your desk.
  • Don’t sleep where you work.
  • Don’t take a break at your desk.

You want to make sure that the job gets done and nothing else. So when you sit at your desk or cubicle, you are fully focused.

When choosing a place to work or making sure your office space is doing more than harm, check out these helpful tips:

  • If you work from home, choose a room or your place for your work area. It should be clutter free, close to a plus for your laptop / charger, and suitable for an impromptu video call (if you have a meeting).

  • Close the door to keep business and distractions out so you can stay focused and manage your time perfectly.

Productivity Hack # 3: Organize Your Task to Get Things Done

Organize your task with the largest or most important task at the top of the list. Recent research by Maryam Kouchaki suggests that when people have a heavy workload, they become interested in simpler tasks.

“However, they find that the strategy is not paying off in the long run. In the short term, the person may feel satisfied and less anxious, “Kouchaki said. However, avoiding demanding tasks indefinitely also limits their ability to learn and improve their skills.

Because of this, we often hesitate to fill our day with smaller tasks that won’t help us achieve the bigger goals.

By doing the toughest task first thing in the morning, you’ll build momentum as you conquer the day’s biggest hurdle.

To help with your task, it is always best to list them before you. Try Google Task. It comes with all Google Accounts and is easy and free to use. You can also integrate it into “Full Screen for Google Task”.

Productivity Hack # 4: Schedule Your Social Media in Advanced

Planning your social media in advance will save you the hassle of being glued to your phone, which can hurt your productivity.

We live in a time when social media is a key component for the online success of a brand, regardless of whether you work in marketing, as an entrepreneur or especially as a social media manager!

Most people make the mistake of neglecting their social media presence due to their heavy workload, but once they get back on social media they have to start over as their engagement would have been severely affected.

You can use social media planning tools like Buffer to manage your social media content by scheduling and posting posts across all of your social media accounts from Facebook to LinkedIn.

Here are more helpful tips and guides for mastering social media productivity:

Productivity Hack # 5: Invest in Self-Care Apps

Investing in self-care apps will help improve your productivity. Trying to do your best can easily overlook the signs of burnout. When we’re so focused on getting the job done, self-care slips right out the window.

After all, self-care is also one of the top tips for highly successful entrepreneurs. Self-care doesn’t have to take a full day off or go on vacation. It can be as simple as getting some “time for myself” or “meditation” during or at the end of the day.

  • Start with more sleep: One study found that workers who reported insomnia or inadequate sleep spent three times as much time management throughout the day as workers who reported good sleep. The sleep-deprived workers also reported difficulties with motivation, concentration, memory, and decision-making.

  • Take a break: You get lunch every day. Don’t try to cram the job into every minute. Take the first 15-40 minutes, eat, check your phone, brainstorm your task, and be present.

  • Meditate more: Studies show that just two weeks of mindfulness practice can improve cognitive functions. You don’t have to do it alone. There are tons of resources out there like the Headspace meditation app that you can use to break into a mindfulness practice and increase your productivity.

Productivity Hack # 6: Hire a Freelancer for Mundane Task

When you have a long list of small tasks to complete, you can delegate them to a team member or hire a freelancer to help you along the way. If you spend time sending emails and answering questions instead of doing competing customer work, you are really missing out.

Finding a freelancer isn’t too difficult. There are several online platforms that you can use to find cheap freelancers to help you with everyday tasks. You can use platforms like Upwork and Fiverr.

Both are great resources as you can find tons of freelancers from around the world with a wide range of skills. They sound like the perfect solution for all of your freelance needs, but it’s not all sunshine and rainbows.

If you need help choosing a freelancer, check out this 6 step guide on how to hire a freelancer.

Productivity Hack # 7: Automate Your Marketing Campaigns

Another productivity hack is automating your marketing campaign. Automation allows you to schedule content or ads to work without supervision.

This means you need to automate your emails, popups, and more so that you don’t have to check multiple marketing apps every day to keep track of things.

While you’re busy processing customers, your automated marketing will nurture your leads and help keep your brand updated.

If managing your online marketing is adding too much to your plate, check out Wishpond’s Marketing Automation Tool.

We have tons of lead generation tools that you can automate or you can hire a marketing team to do the heavy lifting for you!

Are you ready to automate your marketing?

Book a free call to learn how our team of marketers can help you create high-converting email marketing today.


The productivity apps and tips require routine, discipline and investment. It takes time for you to see results. You always have endless tasks and projects that need to be done once. However, if you use any or all of these tips, you can stop being busy and become productive.

If we’re honest, your to-do list will always be full, but if you manage your time and avoid burnout, you can improve every day no matter what comes your way.

Do you need more help or apps to increase your productivity? Read the following easy-to-use productivity guides:

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